When the recording disclaimer is enabled, attendees will receive a notification when they join a recorded meeting or later when a recording starts mid-meeting. The attendee can either consent to stay in the session or leave.

Enabling Recording Disclaimer

For step-by-step instructions on how to turn recording disclaimers on for your account (or all users on your account if you're an admin), please review this guide on Zoom's website here: https://support.zoom.us/hc/en-us/articles/360026909191-Enabling-the-recording-disclaimer

Enable Zoom recording disclaimer

To enable the recording disclaimer in Zoom for your account use:

  1. Sign in to the Zoom web portal.

  2. In the navigation panel, click Settings.

  3. Click the Recording tab.

  4. Verify that Recording Disclaimer is enabled.

  5. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, click Turn On to verify the change.
    Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.

To enable the recording disclaimer for all users in your Zoom account as an admin:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.

  2. In the navigation panel, click Account Management then Account Settings.

  3. Click the Recording tab.

  4. Verify that Recording Disclaimer is enabled.

  5. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, click Turn On to verify the change.

  6. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon, and then click Lock to confirm the setting.


Customize your Zoom recording disclaimer to explain you'll be using Grain to annotate your recordings.

A great way to help your meeting participants to understand "Grain App" is to set up a custom message within the recording disclaimer enabled at the Zoom account level and choose "Customize".

Please note you can only customize for an entire team account, not an individual user.

To set up a custom message:

  1. Sign in to the Zoom web portal as an admin so that you’ll have access to customize the enabled disclaimer.

  2. Go to settings > Recordings tab.

  3. Scroll down to “Recording notifications - Zoom clients” section.

  4. Below “Show a disclaimer to participants when a recording starts” option, you’ll see “Customize Disclaimer”. Just click.

  5. Now choose the language and make the edits to the title, description, and add links if needed.

Recommended template

We recommend using the following disclaimer template to ensure that meeting attendees are made aware that you are recording the meeting using Grain.

Title: This meeting is being recorded and annotated with Grain.co

Description: By continuing to be in the meeting, you are consenting to be recorded. If you'd like access to the recording, please ask your host to share it with you. Create your own recordings and highlights at https://grain.co

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